October 22, 2021

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5 Simple Steps for Managing Teams and Projects

6 min read
 

Leading a team can be rewarding, inspiring, and exhausting at the same time. Busy schedules leave little time for project managers to check in with their team members to ensure that they are creative, happy, and on track. If you’ve been struggling to manage teams and projects, don’t fret. In this post, we are going to share with you five key steps that you can follow to manage your projects and teams efficiently and effectively. Let’s get started!

Effective team and project management

The rapid advancement of technology has led to the creation of excellent communication platforms that allow leaders to give feedback and provide strong support for their teams. With excellent tools, project managers can easily develop trust and accountability.

1.      Transparency is key

Research studies have shown that a transparent working environment makes team members happy, accountable, and creative. While this might sound like a big claim, transparent environments help in fostering feelings of mutual respect between team leaders and members. Consistent, open, and transparent communication in the workplace helps team members feel secure in their positions. And this will encourage them to share suggestions, contribute ideas and enhance creativity.

Your organization cannot grow and succeed if people are always in fear of what might happen to them. You need to encourage your team members to voice their opinions by creating a safe and transparent environment in the workplace.

One of the easiest ways to create a transparent environment in the workplace is by using transparent tools. For instance, platforms like assignment help and MeisterTask can help you manage your projects and team effectively while creating a transparent environment. MeisterTask allows you to share an overview of the projects with your team and assign tasks to specific team members. This allows team members to know the roles that they play. With every task and responsibility displayed clearly, team leaders will avoid micromanagement, knowing that every individual will work on their assigned tasks effectively.

2.      Communicate regularly

You’ve probably read or heard this before: The key to succeeding in any business venture is communication. You need to create an environment that allows team members to communicate with each other regularly and voice their concerns if needed. For project teams working remotely, Google Hangouts is the best platform for promoting face-to-face time.

If team members are in different geographical locations, you can easily set up a standing appointment video call. However, it’s important that find a time that’s ideal for everyone. Holding calls at convenient times for your remote team will help team members communicate accurately and honestly at all times.

Another amazing platform that can help in improving team communication is Slack. Most organizations around the world are using Slack since it’s ideal for teams that work in the office and those that work remotely. It’s a perfect way to build a friendly and positive working culture and cutting down on emails.

3.      Provide feedback

The best way to support your team members personally and professionally is by encouraging them to read dissertation help articles and providing valuable feedback. Failing to provide valuable feedback to help team members grow is doing them a disservice. Even if you don’t have valuable feedback to give, ensure that you check in regularly to help those in need. Doing this will allow you to provide advice on the progress of your team members.

If there are areas that need to be improved, these discussions will provide a great opportunity for you to share constructive feedback. Feedback is one of the hardest things to give in the workplace. However, it plays an integral role in managing teams effectively. While holding feedback conversations is difficult especially in organizations that have no hierarchy, it’s necessary for the development and success of your team.

4.      Collaborate

Team members need to get along with each other especially if you want to boost the productivity and performance of the organization. One of the best ways to achieve this is by encouraging team members to collaborate. Your team members possess a wide range of diverse skills. You can ensure that these skills are utilized by ensuring that everyone is aware of all the current projects. This way, team members can easily collaborate to bring value.

One of the best tools to use to encourage collaboration is Google Drive. Google Drive is comprised of important tools from Google that can help any organization grow and thrive. For instance, the upload feature on Google Docs can help you share documents with relevant team members in real-time.

If your team meets in the workplace regularly, you should encourage them to use mind maps to brainstorm, add relevant ideas and provide feedback. Generating ideas together boosts creative thinking and integrates both left-brain and right-brain thinking. This engages the entire mind in creating information that will enhance growth.

5.      Trust your team

To lead your team effectively, you need to know when to delegate tasks. Organizations hire competent individuals. This means that leaders should avoid micro-managing team members and give them space to do their jobs. If you’ve been working on a project for a long time, it can be hard to let go and allow a team member to take over. However, you need to trust your team by delegating important tasks to them. Micro-management destroys teams and organizations in the long run. You can manage your team effectively by keeping track of the project’s progress and helping team members who are in need.

Bonus Tips:

6.      Prevent burnout

Every team leader is in a position to set clear boundaries when it comes to work and play. It’s the responsibility of managers to determine when employees should switch off or resume work. You should avoid sending emails or calling your team members after work hours. While this can be challenging especially in teams that have flexible work hours, it’s important to set working limits and encourage team members to sleep well to avoid stress and burnout. With online tools, you can choose the types of notifications that you want to receive at a particular time. Team members should set the “do not disturb” mode on their phones after the workday to relax and prepare for the next day.

7.      Recognize and reward

No one enjoys putting in lots of extra hours to get negligible personal benefits and petty recognition. Every human being has needs and wants that drive them towards something. Your team members have needs and motivations. And they want to be recognized for their hard work. A recent study revealed that 78 percent of workers in the United States reported that being recognized motivates them to work harder.

Small verbal praise goes a long way in motivating team members to remain dedicated to their work. After all, every team member is accountable for the leader’s judgment in the long run. Successful leaders know the motivations of their employees and the best way to induce motivation in them. You have to address the needs of your team members to motivate them. Recognizing and rewarding your employees regularly will pay off in spades in the long run.

Conclusion

Managing teams and projects will be easy when you start following the tips that we’ve discussed in this short guide. Most importantly, don’t hesitate to ask for help when you need it.

Author Bio:

Charlie Svensson is fast, engaging essay writer at an essay writing service from USA. Skilled in content writing and blogging. The favorite topics of his posts are education, social media, marketing, SEO, motivation blogging and self-growth. Excellent adaptability of skills to reach diverse audiences.

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